To enhance our Smart Pricing, we also offer our travelers smart ways to save even more. One way to save is to travel with your friends and family. Wait a minute—that sounds like fun, too! And it is. If you recruit seven or more additional travelers to join you on one of our tours*, you’ll enjoy extra savings on your tour pricing.
Enjoy $100 cash back for each traveler for a group of 8 – 16 travelers!*
For example, a group of 8 will receive $800 cash back; and a group of 12 will receive $1200 cash back!
For a group of 20+, please call 1-800-337-7773 x4 to see if your group qualifies for a private group departure and the extra perks that come with it
How Does It Work?
If you have eight or more travelers in your party, please email smallgroups@smarTours.com to make your reservations.
Once all travelers in your party are paid in full, the group leader should reach out to smallgroups@smarTours.com and confirm the first and last names of all in your group. If all travelers are indeed paid in full, a check will be mailed to the group leader 8 weeks from the date of confirmation.
If you have any questions or would like further assistance in gathering your friends and family, please email smallgroups@smarTours.com. We will be delighted to assist you.
FAQs (Frequently Asked Questions)
How do my friends and family complete their bookings?
Reservations may be initiated by emailing email@example.com. When making the reservation, the traveler must indicate the tour name and departure date he or she is joining. All invoices, correspondence related to payment, and final travel documents will be sent directly to the traveler, not to the group leader.
Can I reserve space for others in my group?
Unless someone will be on your invoice and you are making payments for them, your friends and family members must make their own reservation. If you make a reservation for someone else and they do not end up joining the tour, you will not receive credit for their reservation. You will only receive credit for travelers who pay in full for their tours.
Are rates and early booking discounts guaranteed to my friends/family who sign up for my tour?
Tour rates are subject to the price of and availability of the tour at the time of making the reservation. Tour rates are always subject to increase at any time at the discretion of smarTours®. However, if your friends book on the same day that you complete your reservation, they will receive the same rate.
Keep in mind that smarTours offers a price protection policy to all customers. If you reserve a spot on a tour and we later lower the price, we will make up the difference. We do not penalize you for booking early, so you can reserve your tour with confidence that the price will not get any better (lower) for that particular date. Also, to be clear, if you reserve a spot on a tour and we later increase the price, we will not raise your price.
My friend didn’t join my departure date but signed up for another tour. Does this still count in my total for my small group?
Well, fiddlesticks. No, that person won’t be counted in your group, but we do strongly encourage you to share your referral code with them. While you won’t receive cash back, you can receive a credit towards future travel with smarTours once they’ve departed on their first smarTours trip! You should also apply to be in our smarTraveler program. You can count anyone you refer to earn smarTraveler status!
How do I get paid?
As the group leader, you will still need to pay in full for your tour to meet the final payment due date. Your friends and family need to pay in full for their tours as well. Once everyone in your group has paid in full, please email the list of names for the travelers in your group to the reservations agent you’ve been working with to book your tour, or firstname.lastname@example.org. Group leaders must email the list of travelers in the group to receive the discount. A check will be mailed to you 6–8 weeks after you notify smarTours that all payments have been submitted.
What if members of my group cancel?
You will only receive credit for travelers who pay in full for their tour. If a group member cancels his or her tour before paying in full, that person will not be counted in the group number. All small groups will be subject to the cancellation penalties as outlined in smarTours Terms and Conditions.
I organized a small group with smarTours many years ago. Do I still get credit?
Small group discounts are only valid for tours that departed in August 2016 and after.* Please email smallgroups@smarTours.com if you were the group leader for a small group in August 2016 or after and did not receive information about the incentive. This email must be initiated by the group leader.
I have questions about organizing a small group. Who do I speak with?
Call us at 1-800-337-7773 x4. Two tips: check availability before telling your friends about the trip and be sure to give us a head’s up if you are planning on organizing a small group.
*Small group discounts are only valid on regularly scheduled departures published on our website. Not valid on customized or private groups. Small groups cannot be combined with the referral program. $100 cashback per traveler effective for new small group bookings made on or after 9/4/2019. For all small group bookings made prior to 9/4/2019, group leaders can enjoy $500 cash back for groups of 8-10 travelers, $1,000 cash back for groups of 11-13 travelers, or $1,500 off for groups of 14+ travelers. Cash back payable by check and mailed approximately 8 weeks after the group leader notifies smallgroups@smarTours.com that all travelers in their group are paid in full.